Initial Discussion Points for the Meeting of the Responsible

Administrator with the Review Committee

q Thank the Review Committee (hereafter referred to as committee) for agreeing to undertake this review procedure; recognize the individual providing staff support.

q Summarize intent of the review. This would include:

o To identify performance strengths and areas of concern;

o To indicate that the majority of what is learned from the review is intended for developmental use;

o To note that the review is one important factor used in making reappointment decisions.

q Define committee membership.

q Review timeline.

q Articulate committee’s role: gather, analyze and summarize assessment information and prepare and submit report to VCSA. Clarify that the committee’s role is not to make a recommendation on reappointment.

q Notify committee that they may request a meeting with the SA Director to discuss the background information provided to them and seek greater clarity where needed. SA Director should direct any questions regarding the process, time frame or review of materials to the VCSA or Committee Chairperson. The VCSA will keep the SA Director informed about the process.

q Share information regarding announcement of the review.

q Discuss in general terms from whom input should be solicited (i.e., faculty, staff, community members, etc.).

q Remind the committee that all information gathered in this process is to be held confidential.

q Assign any particular tasks to be done prior to the next meeting of the committee.

q Provide an opportunity for clarification and questions regarding the responsibilities of the committee and the resources available to carry out the charge.